Last Update: May 15th, 2023
A.W. Shared Work Spaces Ltd., a company incorporated under the laws of the State of Israel, registration number 516337557 (“Company”, “we”, “us”, or “our”), is the franchise owner and operator of the shared working spaces of WeWork International Ltd (“WeWork Global”) in the State of Israel (“Shared Working Spaces”).
(i) The Company's website available at www.wework.co.il including any access to the website and use of the services offered therein, as well as other digital assets of the Company (collectively referred to herein as the “website“);
(ii) Use of the services offered in the Shared Working Spaces.
This Policy details the types of information collected by the Company from its Services’ users, including users of the website and authorized users of the Shared Working Spaces, whether permanent use or temporary use according to a designated order (collectively will be referred to herein as the “Member”), as well as those using the Shared Working Spaces on the Member’s behalf (“Member Users” and together with the Member and website visitors will be referred to as “user(s)”, “you” or “your”).
Database Owner Information
The Types of Personal Data We Collect & Purpose of Use
When you access, use or interact with our Services (and depending on the type of interaction with us), we may collect the following types of information:
Meaning aggregated, non-personal non-identifiable information which may be made available or gathered via your access to and use of the Services. We are not aware of the identity of the user from which the Non-Personal Data is collected. The Non-Personal Data which is being collected may include your aggregated usage information and technical information transmitted by your device and for example, type of device, browser and operating system, etc. We use Non-Personal Data for the purpose of proper website operation, website security, as well as internal statistics and analyze to improve our Services.
Meaning individually identifiable information, namely information that identifies an individual or may with reasonable effort be used to identify an individual. The specific types of Personal Data that we collect as well as the purpose for processing such data, are as follows:
1. Shared Working Spaces Reservation - “On Demand” Basis
Upon submission of a reservation through the website for a Shared Working Space on an ‘On Demand’ basis (meaning temporary access - hourly, daily, etc.), you will be requested to provide us with certain information (of the Member or the Member User) which includes, among others, the following categories:
Contact details such as full name, phone number, email and address; ID number;
Where applicable, details of the organization on behalf the reservation is made; Information regarding your guests for whom you request to approve access;
We process the above detailed information in order to process and fulfil your reservation, including billing purposes, as well as to enable your access or the access of whom on your behalf to the Shared Working Space, and to provide you with the Shared Working Space you have ordered. In addition, the Company may will your contact information in order to contact you regarding your reservation, as well as send you operational messages relating to the Services such as invoices, order summaries, etc. In addition, we may use your contact information to send you marketing messages, including direct marketing on behalf of the Company (you can opt-out at any time by using the “unsubscribe” option or by contacting us).
2. Shared Working Spaces Engagement – Permanent Basis
Where you engage with us for the purposes of permanent order and use of Shared Working Spaces, you will be requested to provide us with certain information (of the Member or the Member User) which includes, among others, the following categories:
Contact details such as full name, phone number, email and address;
Verification information such as ID number, a copy of an official identification document that includes a photo or other certificate issued by an applicable government authority, and date of birth;
Your position in the organization engaged with us, and additional information regarding your profession;
Any additional information you will provide through your designated Member account, regarding reservations, guests, Member Users, etc.
3. Information Collected Regarding the Use of Shared Working Spaces and Member Account
Following submissions of a reservation for a Shared Working Spaces, we will collect information you provide through your Member Account, as well as part of the use of the Services offered in the Shared Working Spaces, including with regards to the Member Users’ usage. This information may include preferences and uses of Services such as orders, use of equipment and machines, entry and exit controls and logs, etc.
We process such data in order to process and fulfill your reservations and orders, including calculation of charges, fees and billing, to enable and approve access to the Shared Working Space, monitoring the entries and exits for security purposes, etc.
Also, we may use of this data in order to improve our Services as well as to offer personalized offers according to the preferences of the Member and Member Users.
4. Information Collected when you register to our Events, Lectures and Workshops
In the event you voluntarily choose to register for participation on events, lectures or workshops we may offer or promote from time to time through various means of communications and media channels, you will be requested to provide us with your contact information such as your full name, email address, phone number, etc., as well as details regarding the Member on behalf you are using our Shared Working Spaces.
We process such data to manage registrations, approve your participation, send you e messages related to the specific event or others similar events we believe that may interest you. In addition, we may use such information to improve our Services, analyze preferences and customize our offers.
5. Online Identifier & Usage Data
When you access and interact with our website, we collect certain online identifiers such as Cookie ID, IP address or similar online identifiers transmitted by your device. We may further collect information related to your use and interaction with our website such as directing campaign and URLs, pages viewed, access time and date, etc.
We collect and process this data through our or third parties’ cookies and tracking technologies for analytic, marketing and advertising purposes, including personalized advertising. In addition, we process such data for operation, security and fraud prevention purposes.
This information will also typically be used in aggregate form to conduct website trend and performance analysis.
6. Information We Collected When You Contact Us
If you voluntarily contact us, by any means of communication we make available (including email or digital forms), for information or other inquiries, you may be requested to provide us with certain information such as full name, email address, phone number, the name of the organization on behalf you are contacting us and your position, as well as the content of your inquiry that may include additional information, as provided at your discretion.
We will collect and use this data to address your inquiry, contact you, respond to your inquiry and provide you with the requested information. We may further retain our contact history and correspondence, in the event we find it applicable (e.g., in the event of a future claim, or to improve our Services). In addition, we may use this information to send you marketing materials, subject to applicable law and as described below
7. Newsletter and Mailing List
In the event you sign up to receive our newsletter or other marketing materials, or, subject to applicable law, where you have provided us with your contact information through submission of reservation or other contact communication and haven’t opted-out from receiving marketing materials, we may use your contact information, such as name, email address and phone number, to send you promotional messages, offers, updates, etc. related to our Services, by email, calls or text messages. These messages contain content defined as "advertisement" or " direct marketing" under the Israeli law. You may opt-out of receiving our marketing materials at any time by contacting us or otherwise following the instructions included in each communication.
We will further store this data in order to include you, and maintain, our marketing and mailing lists, as well as the "opt-out" list (solely the necessary information for such purpose), to ensure we respect your choice and comply with applicable laws in this regard.
8. Shared Working Spaces Brokers
If you wish to collaborate with the Company as a broker of the Shared Working Spaces, you will first be asked to register and submit an appropriate application for verification and approval. As part of the application, you will be asked to provide information such as full name, contact information (phone, email, etc.) and additional information that will be required for such collaboration.
Also, if your application was approved, when placing a reservation on behalf of your customers, you will be asked to provide information related to such customers, such as name, contact information, the name of the relevant organization, etc.
We process such data for the purpose of reviewing your application, verifying and confirming the engagement, managing the engagement as well as managing applications made by you on behalf of your customers.
You represent, warrant and confirm that Personal Data regarding your customers will be provided in accordance with the provisions of applicable law and that you provide this information with such customers’ consent.
In the event you apply for a job position published via our website, you will be requested to provide information, as part of such application, including your contact information, such as name, email address and phone number, your resume and CV, as well as any additional information you voluntarily choose to provide.
We will use this data to process your job application, for our internal recruitment management purposes, for further recruitment steps (e.g., interview), and to enable us to comply with corporate governance and legal and regulatory requirements.
Following the completion of the recruitment process, we may further retain and store the data (including other interactions with us under such process) as part of our internal record keeping, including for legal defense from any future claim, as well as, where we find applicable and subject to applicable law requirements, to contact you in the future for other job position we believe will suit your qualifications. If you are hired by us, your data may be used in connection with your employment and our corporate management.
The provisions of Personal Data you choose to provide as part of your CVs, are provided by you of your own free will and discretion, and you are solely responsible for the scope of the Personal Data you provide. The Company does not require or ask you to provide any sensitive information about yourself, including religion, health, sexual identity or political position, in connection with the recruitment process.
In addition to the processing operations detailed above, we may use certain Personal Data to prevent potentially prohibited or illegal activities, fraud, misappropriation, infringements, identity thefts and any other misuse of the website or the Services, as well as to protect the security or integrity of our databases and the Services and to take precautions against legal liability.
Furthermore, we process may use certain Personal Data this is when we are required to process your Personal Data in order to comply with a legal obligation, such as keeping records for tax purposes or providing information to a public body or law enforcement agency, as well as to comply with applicable law requirements
How We Collect Your Data
Data Sharing – Categories Of Recipients We Share Personal Data With
We may share your Personal Data with third parties, including with trusted partners or service providers, for the purposes detailed below:
1. Service Providers
We may disclose Personal Data to our trusted agents and service providers and business partners, (including, but not limited to, our Cloud service provider, marketing service provider, customer support, etc.) so that they can perform requested services on our behalf. Thus, we share your data with such third-party entities, for the purpose of storing such information on our behalf, or for other processing needs. These entities are prohibited from using your Personal Data for any purposes other than providing us with requested services.
2. Compliance with Applicable Law, Legal Proceedings and Prevent Damage
We may share the information collected from or related to you if or when required or permitted under applicable laws, in accordance with the instructions of a competent authority or a judicial order as well as in the event of a dispute, claim, demand or legal proceedings that will be conducted between the Member, Member User or whom on his behalf and the Company or whom on its behalf and in addition, in the event that the Company believes sharing or disclosing Personal Data is necessary in order to prevent damage to third parties, other Members, its employees or customers, at the Company's discretion.
3. Enforcement of Our Rights and Security Detections
4. Compelled Disclosure
We may share Personal Data, in the event your request us to do so. In such event, the provisions of your Personal Data will be subject to such third parties' policies and practices only, and the company shall bear no responsibility or liability in this regard.
5. Acquirer of Our Business & Corporate Reorganization
We may share Personal Data, in the event of a corporate transaction (e.g., sale of a substantial part of our business, merger, consolidation or asset sale, including in the process of negotiation). In the event of the above, our affiliated companies or acquiring company will assume the rights and obligations as described in this Policy.
6. WeWork Global
As detailed above, Personal Data collected as part of the engagement in a Member Agreement and use of certain Services will be transferred and stored in WeWork Global’s systems.
A “cookie” is a small piece of information that a website assigns to your device while you access such website. Cookies are very helpful and may be used for a variety of different purposes. These purposes include, among other things, proper operation of our website, website security, enabling automatic activation of certain features, remembering your preferences. Cookies are also used to gather statistic and improve our Services, as well as to customize your experience and for advertising purposes (including personalized advertising when you visit other websites or social networks). You can use your browser settings to block or remove cookies at any time (as further detailed below).
We will retain Personal Data for as long as needed to comply or fulfill the purpose of collection or for a longer period, if required in order to comply with our legal, regulatory, tax, accounting, internal business or policy requirements or in order to protect the Company’s legitimate interests.
Security Measures and International Data Transfer
We work hard to protect the Personal Data we process from unauthorized access, alteration, disclosure, or destruction. We have implemented physical, technical, and administrative security measures in accordance with industry standards, however, we cannot prevent all security incidents. Subject to the Company's legal obligations regarding the security of Personal Data, the Company does not guarantee that the website or its systems will be completely immune from unauthorized access to the information stored therein.
We may process or store Personal Data both in Israel and in other countries. You hereby acknowledge and confirm that by using the website or Services, your information may be transferred, stored and processed on the Company's servers outside the State of Israel. The transfer of Personal Data outside the borders of Israel will be done in accordance with the provisions of applicable law.
Links to Other Sites
We respect your privacy and your rights to control your Personal Data.
We allow you to exercise certain choices, rights, and controls in connection with your Personal Data. Depending on your relationship with us, your jurisdiction and the applicable data protection laws that apply to you, you have the right to control and request certain limitations or rights to be executed.
You have the right to access and inspect your Personal Data stored by the Company, by sending us your request to: email@example.com. Subject to applicable law provisions if you found that the Personal Data is incorrect or not updated, you can request its correction or deletion.
In addition, you can delete or update certain Personal Data using through your Member account.
If you are not interested to receive our marketing materials and promotional messages, you may, at any time, notify us through the our communications means detailed under this Policy or in accordance with the instructions that in the message itself (i.e., a link to "unsubscribe"). Also, if the information stored by the Company is used for the purpose of personally addressing an individual, based on its personal and specific characteristics (known as "direct marketing" under the IPPL), you have the right to request us to delete such information.
Please note, after a request to be removed from the above mailing list, the Company will not send you marketing messages, however, the Company may continue to send you messages with respect to the Services (for example, a response to your inquiry, invoices, etc.).
Further, please note that Personal Data necessary for the Company to manage the Services and operate its business - including records of actions you have performed - will be kept by us according to applicable law, but will no longer be used for direct marketing purposes.
When submitting a request to access, inspect, update, correct or delete your Personal Data, and for the purpose of protecting the privacy of individuals, the Company may request certain details for identification purposes before responding to or fulfilling the request.
Eligibility and Age Limitation
The use of our Services is intended and permitted only for individuals above the age of 18. If you are under the age of 21 or otherwise you are not of legal competence, you are required not to use the Services nor provide us with Personal Data. Without derogating from the above and subject to applicable laws, if we will become aware that we have collected Personal Data related to children, we will make efforts to discard such information without delay.
Applicable Law & Jurisdiction
עברית | English